The Internet Chapter of the American Needlepoint Guild

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CyberPointers ANG
Chapter Standing Rules

Chapter Membership

1. Guests are welcome at any meeting. Prospective members may attend two (2) membership meetings before being asked to pay dues. If dues are not paid, the guest will be removed from the membership forums. Guests will be given access to both the membership meeting area and any educational area for the meeting program.
2. Changes of postal mail address, email address and other contact information shall be sent to the Membership Chair as soon as possible.
3. The Chapter membership roster is considered confidential information. Members are required to maintain it as confidential. Any member caught sharing the membership information or using it for personal profit will be immediately removed from the Chapter forums and Chapter membership with no refund of Chapter dues paid.
4. No Grouply or other known spam generating technologies will be allowed in any Chapter forum. Members with Grouply or equivalent addresses will not be allowed access to any Chapter forum using such address. Members of Chapter forums caught changing their address to a Grouply or equivalent address will be immediately removed from all Chapter forums and provided with instructions on how to obtain a free address that is allowable.

Board Member Responsibilities

1. All elected officers and committee chairs agree to facilitate transition by keeping records in an organized manner and passing those records, any materials special to that position and any information needed to perform the duties of that position to their successor at the start of the successor's term and to hold a transition meeting with their successor to review all materials transferred within three (3) weeks of transition.
2. Board members are expected to attend all Chapter meetings, or to let the President know with as much notice as possible when they will not be in attendance.
3. The Board of Directors will have access to the ANG Chapter Membership Verification System using a shared email address.

Meetings

1. The President shall create a meeting Agenda for each Board of Directors and Membership meeting. The Agenda shall be posted to the meeting location upon opening the meeting.
2. All votes shall be taken by Internet poll.
3. Attendance will be taken on every day of each meeting to ensure quorum is maintained for the duration of the meeting.
4. Meetings shall begin at begin at 12:00 AM Central time, and end at 9:00 PM Central time.

Financial

Any expenses not covered by the budget (or overruns of greater than 20% or $100.00, whichever is less) must be approved by the President and the Treasurer, or the Board.

Bylaws and Standing Rules

1. A five (5) year review will be conducted of the bylaws and standing rules. There are three (3) types of review that shall be done:
• a check against current statutes to effect the changes mandated by law
• an update to bring the bylaws and standing rules into accordance with current practice
• a consideration of all amendments, including those related to member rights as guaranteed by the bylaws
2. A Special Committee consisting of three (3) members shall be formed for each review of the Bylaws and Standing Rules.
3. All adopted amendments to the Bylaws will be sent to the ANG National Bylaws Chair via electronic mail in for approval, followed by a postal mail for inclusion in ANG records.
4. The Standing Rules can be amended by a 2/3 vote during any membership meeting with no advanced notice of the proposed change, or by a majority vote during any membership meeting with one month's notice of the proposed change.

Committees

Any Committee Chair not performing the duties of the position to the Board's or Membership's satisfaction may be replaced by a 2/3 vote of the Board of Directors.

Membership Committee

1. Coordinate membership activities for the Chapter.
2. The Chair of the Membership Committee shall provide a dues reminder to members at least 30 days before their Chapter dues are due..
3. Maintain the ANG Chapter Membership Verification System password and the password for the shared email address used for that system.
4. Change both the ANG Chapter Membership Verification System and email password within one (1) week of any change of directors

Internet/Technology Committee

1. Maintain the Chapter website, other Internet presences for the Chapter, and other Internet tools, interfaces and technologies required to meet the needs of the Chapter.
2. Provide or supervise technical support for technology used in conducting the business and activities of the chapter.
3. Provide or supervise development of additional website pages or other Internet technologies as needed or determined by the Board.
4. Provide back-up support for other committees with regard to the Internet component of their job.

Education Committee

1. Provide programs for each regularly scheduled Chapter meeting, workshops as determined by the Committee, and special educational opportunities as deemed appropriate by the Committee or the Board of Directors.
2. Moderate and maintain all groups pertaining to all educational programs, workshops, and other opportunities.
3. Coordinate contracts with teachers as needed to fulfill the functions of the Committee.
4. Provide guidance and support for all teachers on the possibilities and limitations of teaching over the Internet.